ADMINISTRATIVE & BOOKKEEPING ASSISTANT AT SHOOT BLUE

Full job description

About Us:

Shoot Blue is a specialist camera and lighting rental company, supplying high-end equipment to the film, television, and media production industries. Based in West London, we have built a reputation for providing first-class customer service and technical support, along with maintaining a large inventory of cutting-edge equipment. We are committed to helping our clients achieve the best results for their projects, whether it’s a small independent production or a major commercial shoot.

Position Overview:

We are seeking a highly organised and personable Administrative Assistant to join our team at Shoot Blue. This office-based role will involve supporting our rental team with administrative tasks, assisting with client bookings, and handling bookkeeping responsibilities. The successful candidate will have previous experience in office administration and bookkeeping, and a proactive approach to helping the team stay efficient and organised.

Key Responsibilities:

• Bookkeeping and managing financial records using relevant software (ideally Xero)
• General administrative duties, such as managing emails, scheduling appointments, and ordering office supplies
• Front of house/reception duties, including answering phone calls and welcoming clients to the office
• Assisting the rental team with client bookings and enquiries
• Ensuring smooth communication between the rental team and clients
• Maintaining a professional and welcoming office environment at all times

Key Requirements:

• Proven experience in bookkeeping and office administration (essential)
• Strong organisational skills with high attention to detail
• Proficiency in Microsoft Office (Google Workspace Suite, Excel, Gmail) and bookkeeping software (e.g., QuickBooks or Xero)
• Excellent written and verbal communication skills
• Ability to multitask and manage time efficiently
• A proactive, positive attitude and a willingness to support different areas of the business as needed
• This is an office-based role, so candidates must be able to work from our West London office (not remote)

What We Offer:

• Flexible working hours (approximately 24 hours per week, with some flexibility on start/finish times and days worked)
• A supportive and friendly working environment
• Opportunities for growth within the company
• Convenient West London location (we are based in London W3, close to Acton Town and South Acton stations)

How to Apply:

If you are looking for a flexible part-time role and have experience in both bookkeeping and office administration, we’d love to hear from you. Please send us your CV with a brief covering letter.

Job Type: Part-time

Pay: £24,000.00-£26,500.00 per year

Expected hours: 24 per week

Additional pay:

• Bonus scheme

Benefits:

• Casual dress
• Company events
• Cycle to work scheme
• Flexitime
• On-site parking
• Sick pay

Schedule:

• Monday to Friday

Education:

• A-Level or equivalent (preferred)

Experience:

• Administrative experience: 3 years (preferred)

Language:

• English (preferred)

Work Location: In person

Expected start date: 28/10/2024